Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

CLOSED - Invitation to Bid: Well Installation (Solicitation #2122-26)

November 30, 2021 - 9:00am to December 16, 2021 - 5:00pm


#2122-26 Invitation to Bid – Well Installation

The City of Urbana is requesting bids for installation and pump testing of one 100-125 foot deep monitoring well with casing, screen, and related appurtenances.  Scope of project may be examined, and copies obtained, at the Public Works Department, 706 Glover, Urbana, Illinois, 61802.

Sealed bids must be received at the Public Works Department, 706  Glover Avenue, Urbana, Illinois by no later than 5:00 p.m. Central Time on December 16, 2021.

Bid documents are attached below.

CLOSED - Request for Proposals: Mobile Rugged Tablets (#2122-28)

December 17, 2021 - 5:00pm

The Urbana Fire Department is requesting proposals for Mobile Rugged Tablets and Docking Stations. 

Responses are due no later than Friday, December 17, 2021 at 5:00pm.

Responses should be submitted via email to Clint Weidert at


Register below to receive addenda:

Mobile Rugged Tablets Contact Form | City of Urbana (

CLOSED - Request for Proposal: Website Development Services for The Urbana Free Library (Solicitation #2122-002)

November 22, 2021 - 8:00am


The Urbana Free Library is seeiking a vendor with previous public library website development experience to help us build our next website. The Successful Respondent shall be ready, willing, and able to work with a Library staff team to develop and deploy a new Library website using an open source content management platform and coordinate a contract for a provider to manage ongoing hosting and regular updates.

REQUESTING ENTITY: The Urbana Free Library
CONTACT PERSON: Amanda E. Standerfer, Director of Community Engagement
ADDRESS: 210 West Green Street, Urbana, IL 61801
TELEPHONE NO.: (217) 531-7051

Bids will received at The Urbana Free Library on or before 8:00 A.M. Central Time, Monday, November 22, 2021. Allowable means for Transmitting Proposals are via email with attachements.

CLOSED - Request for Proposal: Grant writing services for AFG Grant (#2122-25)

October 27, 2021 - 2:00pm to November 1, 2021 - 5:00pm

The Urbana Fire Department is seeking Grant writing services for the AFG Grant.

The Proposal must be submitted to the Requesting Department at or before the date and time specified below to receive full consideration.

Proposal Submission Date: 11/1/2021

Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Electronic or Printed

Register at the link below to receive addenda:

Grant Writing Services Contact Form | City of Urbana (


CLOSED -Invitation to Bid: Household Single-Use & Rechargeable Battery Collection & Recycling Services (Solicitation #2122-24)

October 27, 2021 - 7:00am to November 17, 2021 - 2:00pm

Sealed BIDS to provide household single-use and rechargeable battery collection and recycling services will be received by the City of Urbana at the Department of Public Works, Environmental Sustainability Division, 706 Glover, Urbana, Illinois 61802 until 2:00 p.m. prevailing time on Wednesday, November 17, 2021.

Register online at the City of Urbana website: to receive bid documents and specifications.