Request for Bid

Closed: City of Urbana Releases a Request for Proposals (RFP) for Enterprise Software

April 8, 2016 - 2:00pm


On February 1, 2016 the City of Urbana released a Request for Proposals (RFP), the first step in a process to implement software solutions for several key City functions:

  • Financial Management/Personnel/Payroll
  • Asset Management/Work Orders
  • Building Code Inspections

RFP# 1617-11 Rain Barrel Compost Bin Semi-Truck Sale

March 10, 2017 - 12:00pm

The City of Urbana is accepting proposals for rain barrel and compost bins.

Sealed proposals shall be delivered to the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois, 61802, by no later than 12:00pm Noon, March 10, 2017.


Questions posed by bidders are listed and answered below:


Q.There appears to have been a steep drop in the number of units sold last year. Would you attribute that to market saturation, poor weather conditions, change to the amount of a subsidy or any other factors?

A.The Stormwater Utility Incentive for rain barrels did not change.  We don’t have an explanation for the outcomes of any sale.  The weather is typically partly sunny with a brief rain on this Saturday.


Q.Does the City make an effort to promote the sale and if so, how?

A.The City promotes the sale through our website, email, and a City Building poster.


Q.Does the City require the vendor to acquire any permits, and if so, at what cost?



Closed: Request for Proposals - (5) Refurbished Philips MRX Monitor

February 14, 2017 - 8:00am


The Urbana Fire Department is accepting proposlas for five (5) Refurbished Philips MRX Monitors.

Proposals must be submitted in a sealed envelope no later than 8:00am on Tuesday, February 14, 2017  to the the Office of the Division Chief, Urbana Fire Department, 400 S. Vine St., Urbana, Illinois 61801.

Questions may be submitted in writing to Division Chief Derrick Odle at

Closed: Request for Proposals - Fire Engineer Promotional Exam: Practical Assessment

February 20, 2017 - 4:00pm


The Urbana Fire Department is seeking Proposals for Fire Engineer Promotional Testing - Practical Assessment.

The purpose of this RFP is to select a qualified professional vendor to develop, validate, administer, and score assessment centers for the practical portion of the promotional testing for the position of Engineer in the Fire Department, per the specifications contained herein. The selected vendor will also analyze test results and provide final results.

Proposals will be received at the Urbana Fire Department, 400 S. Vine St., Urbana, Illinois 61801.

All vendors intending to respond to this RFP must supply contact information to Division Chief Derrick Odle at upon receipt of this RFP in order to receive addenda and other information pertinent to this RFP.

The City reserves the right to reject any or all proposals, and to waive irregularities or technicalities.


Proposal deadline is February 20, 2017 at 4:00 pm.

Urbana HOME Consortium Affordable Housing Request for Proposals

February 27, 2017 - 4:00pm

The Urbana Home Consortium is soliciting proposals from qualified organizations, for programs and projects that will seek to increase the supply of affordable housing available to low- and moderate- income households in Urbana, Champaign, and unincorporated Champaign County. The selected proposal(s) will be funded through HOME Investment Partnerships Program (HOME) funds received by the Urbana HOME Consortium. 

One (1) original signed copy and one (1) electronically emailed copy must be received no later than 4:00 p.m. (CST) on Monday, February 27, 2017 (note: RFP document incorrectly states submissions are due on Friday, February 27, 2017). Submissions should be addressed to: 

Kelly Mierkowski
Department of Community Development Services
400 South Vine Street
Urbana, Illinois 61801 

Electronic version must be sent to: 

All questions and inquiries should be directed to: 

Kelly Mierkowski

Request for Bids for Brick Sidewalk Repair Project

February 22, 2017 - 2:00pm

Sealed BIDS will be received until 2:00 P.M. prevailing time on FEBRUARY 22, 2017 and opened and read aloud publicly at 2:02 P.M. prevailing time on FEBRUARY 22, 2017 at the office of the City Engineer, 706 South Glover, Urbana, Illinois, 61802 for the 2017 BRICK SIDEWALK REPAIR PROJECT (City Section 16-00564-00-SW) furnishing of all materials, equipment and labor necessary to complete the removal and resetting of brick sidewalk pavers, palletizing of brick pavers, aggregate base course, soil separator fabric, grading and seeding, concrete sidewalk removal, traffic control and all other work related to the completion of the project as indicated by the plan and specifications and as directed by the ENGINEER or Designee. All of the sidewalks under this project belong to the City of Urbana.

Closed: Request for Proposals for Crime Analysis Software

January 31, 2017 - 2:00pm


The City of Urbana is seeking proposals to purchase software for Crime Analysis, particularly spatial analysis. In addition to the software, the City requires Proposers to provide professional services that will ensure a successful implementation and knowledge transfer to local users and IT staff supporting the system.

The City is asking anyone who wants to receive the RFP to register through this webform:

The purpose of collecting registration information is so that we can properly notify all recipients of addenda and answers to submitted questions.

Proposals will be accepted until 2:00 PM on January 31, 2017. The City reserves the right to reject any or all proposals, to re-advertise the proposal, and to waive technicalities.

CLOSED: Request For Proposals - General Architectural Services

October 25, 2016 - 3:00pm



Project Goal: The City’s intent is to retain an architectural firm with the qualifications and staff resources necessary to perform planning, designing, bidding, and construction oversight phases of various projects deemed to be in the best interest of the City. The City is looking for a firm with the capability to also provide added value services including, but not limited, to structural engineering, security consultation, technology consultation, interior design, etc. 

Immediate anticipated projects include:

Closed: Notice of Invitation to Bid - Bid #1617-04 Custodial Contract Services (for City of Urbana Facilities)

September 20, 2016 - 2:00pm


Specifications may be obtained from the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802. Specifications can be downloaded below.

Bids will be received through 2:00 P. M., Tuesday, September 20, 2016, at the Public Works Center, 706 South Glover Avenue, Urbana, Illinois, and at said time the bids shall be opened and read publicly.  

A Pre-Bid Meeting has been scheduled on Thursday, September 8, 2016, at 1:00 P. M., in the second-floor conference room at the Urbana Public Works Center, 706 South Glover Avenue, Urbana, Illinois 61802.  In the event the Bidder cannot attend the pre-bid meeting an individual tour can be made by contacting Vince Gustafson at (217) 384-2318 prior to 3:00P.M. Friday September 9, 2016. Bids will not be accepted from any vendor who does not attend this pre-bid meeting or scheduled individual tour.