Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

CLOSED: Request for Proposals: Small-Scale Farming Opportunity (1920-01)

Date: 
August 21, 2019 - 5:00pm

Request for Proposals Small-Scale Farming Opportunity City of Urbana

CLOSED

Click here to view the Request for Proposals document

Summary

The City of Urbana is seeking an agricultural tenant to lease the 6.99-acre site located at the intersection of Lincoln and Olympian Drives. The City will prioritize proposals for agricultural uses, which will benefit the community including but not limited to specialty crop production, value-added product development, and/or educational farms.

Property Details

Site Area: 6.99 Acres

Zoning: Agriculture Permitted By-Right

RFP Issuance Date: August 2nd, 2019

RFP Responses Due: August 21st, 2019

Closed - Request for Bids: 2019 Full Asphalt Patching Project (1819-26)

Date: 
June 27, 2019 - 1:55pm

Closed

The Bid Documents may be examined and copies obtained at the office of the City Engineer, 706 South Glover Avenue, Urbana, Illinois 61802.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up. The bidder must submit evidence of current prequalification with the Illinois Department of Transportation.

Each bid shall be accompanied by a certified check, bank draft, bank cashier's check or bid bond acceptable to the Owner in an amount not less than five percent (5%) of the amount bid, payable without condition to the Owner as a guaranty that the Bidder, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal and the other Contract Document, and will furnish good and sufficient bond for the faithful performance of the work.

Closed - Request for Bids: Pavement Marking Project (1819-25)

Date: 
June 27, 2019 - 10:00am

Closed

The City of Urbana is accepting sealed proposals for the furnishing or delivering & installing materials required in the construction/maintenance for the 2019 Pavement Marking Project (Solicitation 1819-25).

Bids will be received and at that time publicly opened and read at the office of City Engineer, 706 South Glover, Urbana, Illinois 61802 until 10:00 AM on June 27, 2019.

Closed - Request for Quotes: UPD Ammunition

Date: 
June 13, 2019 - 5:00pm

Closed

Deadline for quotes is 5:00 pm June 13, 2019. The quotes will be valid for two (2) years, beginning June 14, 2019.

Specifics/requirements are listed below:

  • Ammo must be factory new – no reloads.
  • Price per 1000 rounds of .45 ACP ammunition, 230 grain FMJ
  • Price per 1000 rounds of .40 S&W ammunition, 180 grain FMJ
  • Price per 1000 rounds of 9mm ammunition, 124 grain FMJ
  • Price per 1000 rounds of 5.56mm ammunition, 55 grain FMJ
  • Shipping and/or delivery costs per 1000 rounds, or flat rate.
  • Ability to fill order with in-stock ammunition within 14 days of order (no back orders). Please note an order will be placed shortly after the deadline.

Please submit all quotes and questions by email to the below contact person.

Contact:

Sgt. Andy Hewkin
Urbana Police Department
hewkinan@urbanaillinois.us

Closed - Request for Bids: Bituminous Surface Treatment Project (1819-23)

Date: 
June 20, 2019 - 9:00am

Closed

The City of Urbana is accepting sealed proposals for the furnishing or delivering & installing materials required in the construction/maintenance for the 2019 Bituminous Surface Treatment Project (Solicitation 1819-23).

Bids will be received and at that time publicly opened and read at the office of City Engineer, 706 South Glover, Urbana, Illinois 61802 until 9:00 AM on June 20, 2019.