Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

Closed - Request for Bids: Urbana Free Library Custodial & Maintenance Contract Services

Date: 
June 21, 2019 - 2:00pm

Closed

Sealed bids will be due to The Urbana Free Library on June 21, 2019, at 2:00 p.m.

Allowable means for transmitting proposals: hardcopy only.

There will be a mandatory pre-bid meeting on June 14, 2019, at 2:00 p.m.; and a mandatory site inspection on June 14, 2019, at 2:30 p.m.

Locations for above:

Administrative Offices
The Urbana Free Library
210 W. Green St.
Urbana, Illinois 61801

The bid documents may be examined and copies obtained, Monday-Friday, 10:00 a.m.-6:00 p.m. at the Archives on the second floor of The Urbana Free Library, 210 West Green Street, Urbana, Illinois 61801.

Closed - Request for Quotes: Veritas Maintenance Renewal

Date: 
June 13, 2019 - 12:00pm

Closed

The City of Urbana, Information Technology Division, is seeking quotes for the purchase of renewal of Veritas Backup Exec and DLO maintenance and new Backup Exec clients.

Responders must submit a completed quote by 12:00 PM (NOON) JUNE 13, 2019.

Contact Person:

Shawn Fluno, Network Administrator
Information Technology
City of Urbana, Illinois 61801
(217) 384-2347
scfluno@urbanaillinois.us

Please download quote specifications below.

The City reserves the right to determine the acceptability or unacceptability of any and all quotes.

 

Closed - Request for Quotes: Symantec Maintenance Renewal

Date: 
June 12, 2019 - 12:00pm

Closed

The City of Urbana, Information Technology Division, is seeking quotes for the renewal of Symantec Endpoint Protection maintenance for a three-year term.
Responders must submit a completed quote by 12:00 PM (NOON) JUNE 12, 2019.

Contact Person:

Shawn Fluno, Network Administrator
Information Technology
City of Urbana, Illinois 61801
(217) 384-2347
scfluno@urbanaillinois.us

Please download quote specifications below.

The City reserves the right to determine the acceptability or unacceptability of any and all quotes.

Closed - Request for Proposals: Pre-incident Planning Software

Date: 
May 30, 2019 - 5:00pm

Closed

The following is sought: Pre-incident Planning Software

Requesting Department: Urbana Fire Department
Contact Person: Division Chief Derrick Odle
Address: 400 S. Vine St.
Telephone No.: (217) 722-0025
E-Mail Address: daodle@urbanaillinois.us

The original Proposal plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 5/30/2019
Time: 5 :00 P.M. Central Time
Allowable Means for Transmitting Proposals: Hardcopy; Email with signed attachment

Closed - Request for Proposals: Personal Protective Equipment (1819-18)

Date: 
May 8, 2019 - 5:00pm

Closed

Requesting Department: Urbana Fire Department
Contact Person: DC Kyle Hensch
Address: 400 S. Vine Urbana, Illinois 61801
Telephone No.: (217) 621-1863
E-Mail Address: kdhensch@urbanaillinois.us

Date of Request Posted on City’s website: 4/22/2019
Date Published in News-Gazette: 4/26/2019

The original Proposal plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 5/8/2019
Time: 5:00 P.M. Central Time
Allowable Means for Transmitting Proposals: Hardcopy; Electronic