Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

CLOSED - Request for Proposals: Wood Street Community Garden (Solicitation # 2021-21)

March 22, 2021 - 12:00pm


The City is seeking proposals from individuals, organizations, or collaboratives to lease City-owned real estate for the purposes of operating vegetable gardnes, native plant pollinator gardens, or some combination thereof.

Requesting Department:  Public Works
Contact Person:                   Scott R. Tess

Address:                                706 S. Glover Avenue, Urbana, IL 61802
Telephone:                            (217) 384-2381
E-mail Address:         

Sealed bids will be received at the above address up to 12:00 PM Central Time on March 22, 2021, at said time the bids shall be opened and read publicly.

Register below to receive bid documents, any subsequent addenda and bid opening details.

Wood Street Community Garden Contact Form

CLOSED - Request for Qualifications: Professional Engineering & Architectural Services (#2021-20)

March 24, 2021 - 5:00pm


The City of Urbana is seeking statements of interest and qualifications from professional engineering and architectural firms to assist with the implementation of the City of Urbana’s capital improvement plan from fiscal year 2021 through fiscal year 2023 including surveying, design engineering, architectural design, and construction observation for project work in the following areas:

• Transportation

• Bridges

• Lighting and Signals

• Stormwater Management

• Sanitary Sewer Collection Systems

• Architecture • MEP Engineering

• Geographic Information Systems (GIS)

• Other Firm Specializations

Statements of interest and qualification will be accepted from qualified firms until March 24, 2021 at 5:00 p.m. CDT.

CLOSED - Request for Proposals: Information Technology Services for The Urbana Free Library (UFL Solicitation # 2021-001)

March 29, 2021 - 8:00am


The Urbana Free Library is seeking Proposals for Information Technology Contract Services.

Requesting Entity: The Urbana Free Library
Contact Person: Dawn Cassady, Associate Director
Address: 210 West Green Street, Urbana, IL 61801
Telephone No.: (217) 531-7090
Email Address:

The original Proposal must be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 03/29/2021          Time: 8:00 A.M Central Time

Allowable Means for Transmitting Proposals: hardcopy, email with attachment

Locations for submission: Administrative Offices, The Urbana Free Library, 210 W. Green St., Urbana, Illinois 61801

CLOSED - Request for Proposal: Cardiac Monitor/Defibrillators (#2021-18)

March 17, 2021 - 5:00pm


The Urbana Fire Department seeks proposals for a minimum of four (4) 12 Lead Cardiac Monitors/Defibrillators, one (1) Automatic External Defibrillator, and one (1) Rhythm Training Simulator to be used with the proposed cardiac monitors. As part of this request, each Proposer shall be required to schedule a demonstration of their product over a consecutive three (3) day demonstration period. Their product will be evaluated by Urbana Fire Department personnel. The proposal shall include fully descriptive literature, line itemized pricing, and information on the products proposed, including but not limited to warranty, technical support, biomedical service plans and pricing, multi-unit purchasing plans, service location, and loaner programs.

The Proposal must be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: March 17, 2021

Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Hard Copy or Electronic Submission

CLOSED - Invitation to Bid: Tree Purchase For The City of Urbana (#2021-17)

March 18, 2021 - 2:00pm


The City of Urbana, Public Works Department, is seeking bids for the purchase of trees that are between 1.25”-1.5” caliper for its spring 2021 planting program. Unit cost shall not be the sole determination of contract award. Preference maybe given to vendors who can provide 1.5” caliper trees. The City of Urbana shall have final determination on whichever serves the best interest of the city. There are certain number of trees requested (noted Exhibit E) as balled/burlaped or fabric bag grown and remaining trees may be balled/burlaped, bareroot, air root container or in ground fabric bag stock.

Please register below to receive the bid documents and specifications, and any subsequent addenda.

Tree Purchase For The City of Urbana Contact Form

Sealed bids will be received at Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL 61802 through 2:00 P.M. CST, Thursday, March 18, 2021 and at said time, the bids shall be opened and read publicly.

The City reserves the right to reject any and all bids and to waive irregularities