Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

CLOSED - Request for Proposals: Fire Service Inventory Tracking Software (1920-03)

September 20, 2019 - 5:00pm


Requesting Department: Fire Department
Contact Person: DC Kyle Hensch
Address: 400 South Vine Street, Urbana, Illinois 61801
Telephone No.: (217) 384-2420
E-Mail Address:

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 9/20/2019 Time: 5:00 P.M. Central Time

CLOSED: Invitation to Bid: Fiber Optic Cable Installation (1920-02)

August 30, 2019 - 2:00pm


The following is sought:

The purpose of this work is to install fiber optic cable to connect the Landscape Recycling Center Ticket Booth to the Arbor Division Shop, and therefore to the rest of the City’s network for computer and phones service. The scope of work consists of:

  • installing new conduit and pull boxes;
  • pulling fiber optic cables;
  • splicing into the existing fiber network;
  • preparing fiber optic connections to the interior of the facility;
  • and testing of fiber optic cables inside the facility.

Requesting Department: Public Works
Contact Person: Scott R. Tess
Address: 706 Glover Ave. Urbana, IL 61802
Telephone No.: (217) 384-2381
E-Mail Address:
Date of Invitation Posted on City’s website: 8/6/2019
Date Published in News-Gazette: 8/8/2019

Please register with the link below to have documents emailed to you. 

CLOSED: Request for Proposals: Small-Scale Farming Opportunity (1920-01)

August 21, 2019 - 5:00pm

Request for Proposals Small-Scale Farming Opportunity City of Urbana


Click here to view the Request for Proposals document


The City of Urbana is seeking an agricultural tenant to lease the 6.99-acre site located at the intersection of Lincoln and Olympian Drives. The City will prioritize proposals for agricultural uses, which will benefit the community including but not limited to specialty crop production, value-added product development, and/or educational farms.

Property Details

Site Area: 6.99 Acres

Zoning: Agriculture Permitted By-Right

RFP Issuance Date: August 2nd, 2019

RFP Responses Due: August 21st, 2019

Closed - Request for Bids: 2019 Full Asphalt Patching Project (1819-26)

June 27, 2019 - 1:55pm


The Bid Documents may be examined and copies obtained at the office of the City Engineer, 706 South Glover Avenue, Urbana, Illinois 61802.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up. The bidder must submit evidence of current prequalification with the Illinois Department of Transportation.

Each bid shall be accompanied by a certified check, bank draft, bank cashier's check or bid bond acceptable to the Owner in an amount not less than five percent (5%) of the amount bid, payable without condition to the Owner as a guaranty that the Bidder, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal and the other Contract Document, and will furnish good and sufficient bond for the faithful performance of the work.

Closed - Request for Bids: Pavement Marking Project (1819-25)

June 27, 2019 - 10:00am


The City of Urbana is accepting sealed proposals for the furnishing or delivering & installing materials required in the construction/maintenance for the 2019 Pavement Marking Project (Solicitation 1819-25).

Bids will be received and at that time publicly opened and read at the office of City Engineer, 706 South Glover, Urbana, Illinois 61802 until 10:00 AM on June 27, 2019.