Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

Closed - Request for Proposals: Printing and Shipping of Under the Canopy 3rd Edition (1819-13)

February 20, 2019 - 1:30pm


Sealed bids will be received at the Office of the Director of Public Works, City of Urbana for:

BID #1819-13 Printing and Shipping of Under the Canopy 3rd Edition for the City of Urbana.

Specifications may be obtained from:

Office of the Director of Public Works
706 South Glover Avenue
Urbana, Illinois 61802

Bids will be received through 1:30 PM, Wednesday, February 20, 2019 and at said time the bids shall be opened and read publicly.

The City reserves the right to reject any or all bids and to waive irregularities or technicalities.

Closed: Residential Demolition / Removal / Infill Bid Notice

January 22, 2019 - 1:00pm


The City of Urbana, Grants Management Division, is inviting sealed bid proposals for the demolition, removal and infill at 1407 West Beslin Street.  The property is a residential lot with a single family residential structure and miscellaneous junk and debris.

Complete Bid packet including the pre-demolition asbestos survey may be obtained from:

Community Development Services Department
Grants Management Division
400 South Vine Street
Urbana, Illinois  61801

You may pickup a bid packet during our office hours, which are Monday through Friday, 7:30 am to 4:30 pm.  If you have any additonal questions, please contact Randy Burgett at (217) 384-2373. 

BID OPENING DATE:  1:00 pm on Tuesday, January 22, 2019


Closed - Request for Quotes: Fire Hose

December 27, 2018 - 4:00pm


The Urbana Fire Department is seeking quotes for fire hose.

Quotes should include pricing for the following:

  1. 1.75” X 50’ DJ800 (or equivalent) fire hose, assorted colors, stenciled.
  2. 2.50” X 50’ DJ800 (or equivalent) fire hose, assorted colors, stenciled.
  3. 3.00” X 50’ DJ800 (or equivalent) fire hose, assorted colors, stenciled.
  4. 5.00” X 50’ Hydroflow (or equivalent) LDH fire hose, yellow, stenciled.
  5. 5.00” X 100’ Hydroflow (or equivalent) LDH fire hose, yellow, stenciled.

Quotes should include shipping costs to Urbana Fire Station 1, located at 400 S. Vine Street, Urbana, Illinois.

All quotes will be considered until 4:00 PM on December 27, 2018.

Quotes should be emailed to Division Chief Kyle Hensch at

Closed - Request for Proposals: Tree and Stump Removal (1819-12)

December 7, 2018 - 1:30pm


The following is sought: City of Urbana, Illinois, will entertain bids to provide all supervision, labor, tools, equipment and services required to perform tree and stump removal work in the City of Urbana as specified herein.

Requesting Department: Public Works Department
Contact Person: Michael Brunk, City Arborist
Address: 706 S. Glover Ave. Urbana, IL 61802
Telephone No.: (217) 384-2393
E-Mail Address:

Date of Request Posted on City’s website: 11/21/2018
Date Published in News-Gazette: 11/21/2018

The original Proposal plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 12/07/2018
Time: 1:30 P.M. Central Time

Closed - Request for Letters of Interest: Professional Services for Stormwater Master Plan (Solicitation 1819-11)

November 9, 2018 - 4:00pm


The City is seeking Letters of Interest to provide the City of Urbana with professional services for stormwater planning.

Professional services will include but not be limited to surveying, engineering, and planning for the production of a document to guide the City’s future efforts towards stormwater management, stormwater infrastructure, and water quality improvement practices.

The Letter of Interest shall include the information listed in this document:

Request for Letters of Interest Professional Services for Stormwater Master Plan

The City intends to use a qualification-based selection process for the procurement of these services. Critical factors in that selection will include responsiveness of the Letters of Interest, description of approach to the services, relevant project experience, qualifications of the responding firms and principal assigned staff, readiness to undertake the required services, and client references.