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Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED: Request for Proposal: Self Contained Breathing Apparatus (SCBA) Cylinders (1920-11)

Submitted by AmandaF on October 7, 2019 - 8:54am
Date: 
October 21, 2019 - 5:00pm

CLOSED

Requesting Department: Fire Department
Contact Person: DC Kyle Hensch
Address: 400 South Vine Street, Urbana, Illinois 61801
Telephone No.: (217) 384-2420
E-Mail Address: kdhensch@urbanaillinois.us

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 10/21/2019 Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Respondents to this RFP may submit electronic or hard copy responses. Electronically submitted proposals shall be sent to the above listed e-mail address with “RFP – SCBA Cylinders” listed in the subject line. Hard copy proposals must be submitted with a minimum of one original hardcopy clearly marked “RFP – SCBA Cylinders” and must be delivered to the Urbana Fire Department at 400 South Vine Street, Urbana, Illinois, 61801 by 5:00 PM local time on 10/21/2019.

CLOSED - Invitation to Bid: Street Can Waste Collection Services (1920-10)

Submitted by ScottT on October 3, 2019 - 8:04am

CLOSED

The following is sought: Facilities and Street Can Waste Collection Services

Requesting Department: Public Works
Contact Person: Scott R. Tess
Address: 706 Glover Ave. Urbana, IL 61802
Telephone No.: (217) 384-2381
E-Mail Address: srtess@urbanaillinois.us
Date of Invitation Posted on City’s website: 10/3/2019
Date Published in News-Gazette: 10/6/2019

The original Bid plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Bid Submission Date: 10/9/2019 Time: 2:00 P.M. Central Time

CLOSED: Request for Information - Website Template Design & Development (Solicitation #1920-08)

Submitted by AmandaF on September 30, 2019 - 12:37pm
Date: 
September 30, 2019 - 8:00am to October 30, 2019 - 4:00pm

CLOSED

The City of Urbana is seeking information about website design and development templates that will allow the City to quickly roll out an all-new website based on a complete re-write of our website content.

General terms, specifications and instructions may be obtained from the Office of the Executive Department - Information Technology Director, 400 S Vine St, Urbana, IL 61801 or online at the City of Urbana website located at urbanaillinois.us.

Proposals will be received at the Office of the Executive Department - Information Technology Director, City of Urbana, Illinois, through 4:00 PM, Wednesday, October 30, 2019.

The City reserves the right to reject any or all proposals and to waive irregularities or technicalities.

 

Diane Wolfe Marlin, Mayor

EXECUTIVE DEPARTMENT

City of Urbana, Illinois 61802

CLOSED: Invitation to Bid: Network Connection Installation (#1920-05)

Submitted by ScottT on September 18, 2019 - 7:59am

Closed

The following is sought: to establish a private network connection from the Arbor Division Shop to the Landscape Recycling Center Ticket Booth and thereby connect the Ticket Booth the rest of the City’s network for computer and phone service. The Arbor Division Shop presently has a fiber optic connection to the City’s network.

Requesting Department: Public Works
Contact Person: Scott R. Tess
Address: 706 Glover Ave. Urbana, IL 61802
Telephone No.: (217) 384-2381
E-Mail Address: srtess@urbanaillinois.us
Date of Invitation Posted on City’s website: 9/18/2019
Date Published in News-Gazette: 9/19/2019

The original Bid plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Bid Submission Date: 10/4/2019 Time: 2:00 P.M. Central Time