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Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed - Request for Letters of Interest: Professional Services for 2018-2020 Supplemental Engineering

Submitted by admin on June 8, 2018 - 1:15pm
Date: 
June 22, 2018 - 4:00pm

Closed

The City is seeking Letters of Interest to provide the City of Urbana with professional services to supplement City engineering staff with an engineering services consultant.

Professional services will include but not be limited to surveying, design engineering and construction observation of publicly maintained infrastructure such as but not limited to roadways, bridges and parking lots on an as-needed basis.

The Request for Letters of Interest may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL. 61802.

All Letters of Interest must be received no later than 4:00 p.m., Friday, June 22, 2018.

Closed - Request for Letters of Interest - Professional Services for 2018-2021 Pavement Management

Submitted by admin on June 7, 2018 - 4:09pm
Date: 
June 22, 2018 - 4:00pm

Closed

The City is seeking Letters of Interest to provide the City of Urbana with professional services related to pavement management.

Professional services will include but not be limited to:

  • establishing a pavement management system,
  • performing annual pavement condition inspections utilizing high-resolution video processing equipment,
  • providing Pavement Condition Index (PCI) scores for City streets,
  • incorporating this information into the City’s Graphic Information System (GIS) system,
  • providing necessary information to comply with Governmental Accounting Standards Board (GASB) requirements on an annual basis.

The Request for Letters of Interest may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL. 61802.

All Letters of Interest must be received no later than 4:00 p.m., Friday, June 22, 2018.

Closed: Request for Letters of Interest - Professional Services for 2018-2020 Pavement Analysis

Submitted by admin on June 7, 2018 - 4:06pm
Date: 
June 22, 2018 - 4:00pm

Closed

The City is seeking Letters of Interest to provide the City of Urbana with professional services related to pavement analysis on a project level basis.

Professional services will include but not be limited to performing pavement analysis for publicly maintained roadways including arterial, collector and local streets and parking lots on an as-needed basis.

The Request for Letters of Interest may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL. 61802.

All Letters of Interest must be received no later than 4:00 p.m., Friday, June 22, 2018.

Closed - Request for Bid: Total Station Unit

Submitted by admin on June 7, 2018 - 9:40am
Date: 
June 21, 2018 - 2:00pm

Closed

The desired Total Station unit must include the following:

  1. an angular accuracy of five-inches or less;
  2. on-board data collection capabilities and basic survey programs;
  3. ability to measure distances to a reflector or to a reflectorless target;
  4. and a complete system including batteries and a battery charger.

Proposals will be received until 2:00 p.m. on Thursday June 21, 2018 at the Public Works Building located at 706 South Glover Avenue, Urbana, IL 61802.

The City reserves the right to reject any or all proposals, and to waive irregularities or technicalities.

Closed - Request for Bid: 2018 Surface Seal Street Maintenance Project

Submitted by admin on June 4, 2018 - 4:22pm
Date: 
June 21, 2018 - 2:00pm

Closed

Sealed proposals for the furnishing or delivering & installing materials required in the construction/maintenance of Section # 18-00607-00-SC will be received and at that time publicly opened and read at the office of Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 2:00 PM on June 21, 2018.