Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

CLOSED: Request for Proposal: Target Area Neighborhood Cleanup 2018

Date: 
March 27, 2018 - 1:30pm

CLOSED

The Request for Proposal can be obtained from the City of Urbana, Community Development Services Department, Grants Management Division, 400 South Vine Street, Urbana, Illinois 61801 during regular office hours.

To be considered, completed proposal packets must be returned no later than 1:30 p.m., Tuesday, March 27, 2018, at which time proposals will be publicly opened. 

Questions about the Request for Proposal should be directed to Randy Burgett, at (217) 384-2373 or by email at rlburgett@urbanaillinois.us

The City reserves the right to waive technicalities or to accept or reject any proposal or combination of proposals based upon the City’s determination of its best interest.

CLOSED - Request for Bid: Nuisance Vegetation Abatement Service

Date: 
March 26, 2018 - 2:00pm

CLOSED

The City of Urbana is requesting bids for ITB #1718-19 Nuisance Vegetation Abatement Service.  The service will involve mowing and trimming vegetation on properties sited for nuisance code violations.

The Invitation to Bid can be obtained at the Public Works Department 706 Glover Ave. Urbana, IL 61802 or by registering at: https://www.urbanaillinois.us/node/7139

Bids are due 2:00pm March 26, 2018 at the Public Works Department 706 Glover Ave. Urbana, IL 61802.

Questions about this Invitation to Bid should be directed to Scott Tess, by email at srtess@urbanaillinois.us.

CLOSED: Request for Proposals #1718-20: Rain Barrel and Compost Bin Semi-Truck Sale

Date: 
March 9, 2018 - 2:00pm

CLOSED

Specifications and General Terms and Conditions may be requested through this page: https://www.urbanaillinois.us/node/6713.  Alternatively, they may be examined and copies obtained at the City of Urbana Public Works Department, 706 Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Questions about this Invitation to Bid should be directed to the City of Urbana Environmental Sustainability Division Manager, Scott Tess, by email at srtess@urbanaillinois.us or by telephone at 217.384.2381. 

The City reserves the right to waive technicalities or to accept or reject any proposal or combination of proposals based upon the City’s determination of its best interest.

 

William R. Gray, P. E., Director
PUBLIC WORKS DEPARTMENT
City of Urbana, Illinois 61802

Closed: Request for Proposals - 2018-2020 Sewer Clean-Up Contract

Date: 
February 15, 2018 - 5:00pm

The City of Urbana is requesting proposals for the 2018-2020 Sewer Clean-Up Contract. This contract will involve work associated with Category 3 water damage mitigation and repair deemed necessary because of sewer cleaning activities. This contract will be awarded for a two-year period and the prices submitted must be honored for the duration of the contract.

All proposals submitted by the end of day (5:00pm local time) on Thursday, February 15, 2018 will be considered for this contract. The notice of award for this contract will be issued the following week.

RFP materials for this contract may be obtained from the Public Works Department by contacting Justin Swinford at jmswinford@urbanaillinois.us or 217-384-2343.

REVOKED: Request for Proposals: Fire Department Vehicle Exhaust Removal System

Date: 
March 6, 2018 - 2:30pm

REVOKED

The City of Urbana is seeking proposals from qualified firms for the design, manufacture, and complete installation of direct capture vehicle exhaust systems at:

  • Fire Station #1 (400 South Vine Street)
  • Fire Station #2 (2103 Philo Road)
  • Fire Station #3 (1407 North Lincoln Avenue) in Urbana, Illinois.

Proposals will be accepted at the Public Works Department, 706 South Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m. Proposals will be accepted up to and no later than 2:30 CST p.m., Tuesday, March 6th, 2018 and at said time shall be opened and read publicly.

The City of Urbana reserves the right to reject any or all proposals, and to waive irregularities or technicalities based on the City’s determination of its best interests.