Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

CLOSED: Request for Proposals: 2020 Ford Expedition (1920-17)

Date: 
December 9, 2019 - 8:00am to December 23, 2019 - 5:00pm

CLOSED

Requesting Department: Fire DepartmentContact Person: DC Derrick Odle
Address: 400 South Vine Street, Urbana, Illinois 61801
Telephone No.: (217) 384-2420
E-mail Address: daodle@urbanaillinois.us

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 12/23/2019 Time: 5:00 P.M. Central Time

CLOSED - Invitation to Bid 1920-15: Tree and Stump Removal

Date: 
December 9, 2019 - 1:30pm

CLOSED

Requesting Department: Urbana Public Works Department
Contact Person: Barb Stiehl
Address: 706 South Glover Avenue
Telephone No.: (217) 384-2342
E-Mail Address: blstiehl@urbanaillinois.us

An invitation to bid is sought grom qualified vendors to provide all supervision, labor, tools, equipment and services required to perform tree and stump removal work in the City of Urbana as specified therein.

Please register with the link below to have documents emailed to you.

Tree and Stump Removal Bid Contact Form

Sealed hardcopy bids MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration.

Bid Submission Date: 12/09/2019   Time: 1:30 P.M. Central Time

CLOSED - Invitation to Bid: Snow Removal Abatement (1920-16)

Date: 
December 6, 2019 - 11:00am

CLOSED

Requesting Department: Community Development
Contact Person: Jason Arrasmith
Address: 400 S. Vine Street, Urbana, IL 61801
Telephone: (217) 384-2416
E-mail Address: jlarrasmith@urbanaillinois.us

The original Bid plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Bid Submission Date: 12/6/2019 Time: 11:00 A.M. Central Time

Allowable Means for Transmitting Bids: printed hardcopy

Public Bid Opening Date: 12/6/2019
Time: 11:00 A.M. Central Time
Location for above: 400 S. Vine Street, Urbana, IL 61801

Vendors should be prepared to submit Vendor Representations, W-9, and Equal Opportunity documentation if selected.

CLOSED: Invitation to Bid: Street Can Waste Collection Services

CLOSED

Location                              Container, #                 Frequency             1 Year Annual Totals

1a) Downtown(Apr.- Oct.)     36 gal (40)                   2/week                 $_______________

1b) Downtown (Nov.- Mar.)   36 gal (40)                   1/week                 $_______________

2) S. Philo Rd.                       35 gal (6)                     1/week                 $_______________

3) Market (May - Nov.)          90 gal (6)                     1/week                $_______________

ONE YEAR ANNUAL TOTAL        $_______________

SUMMARY AND SPECIFICATIONS

1. Summary: The City is seeking services for collection and disposal of municipal solid waste from City of Urbana street cans.

2. Specifications:

a. The materials to be collected shall be municipal waste as defined herein.

CLOSED - Request for Proposal: Classification and Compensation Study Services (1920-14)

Date: 
November 8, 2019 - 4:00pm

CLOSED

Requesting Division: Human Resource
Contact Person: Todd Rent
Address: 400 South Vine Street
Telephone No.: (217) 384-2451
E-mail Address: terent@urbanaillinois.us

The City of Urbana is seeking qualified and experienced human resource consulting firm to conduct a one-time classification and compensation study of non-bargaining unit positions.

Please register using the link below to have documents emailed to you.

Classification and Compensation Study Contact Form

Proposals will be received at the Human Resource Division - Human Resource Director, City of Urbana, Illinois through 4:00 P.M. on Friday, November 8, 2019.

The City reserves the right to reject any or all proposals and to waive irregularities or technicalities,