Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

CLOSED - Request for Quote (1920-23): Equipment and Lighting to Outfit Two (2) 2020 Ford Police Explorer Interceptors

Date: 
January 29, 2020 - 4:00pm to February 12, 2020 - 2:00pm

CLOSED

Requesting Department: Police Department
Contact Person: Lt. Jason Norton
Address: 400 South Vine Street, Urbana, Illinois 61801
Telephone: (217) 384-2358
E-mail Address: nortonjd@urbanaillinois.us

The City of Urbana Police Department is seeking quotes for the purchase of specific equipment to outfit two (2) Ford Police Explorer Interceptors.

Quote Submission Date: February 12, 2020     Time: 2:00 P.M. Central Time

Quotes must be submitted by the listed to receive full consideration.

Invitation to Bid: Snow Removal Abatement (1920-21)

Date: 
January 14, 2020 - 9:00am

Requesting Department: Community Development
Contact Person: Jason Arrasmith
Address: 400 S. Vine Street, Urbana, IL 61801
Telephone: (217) 384-2416
E-mail Address: jlarrasmith@urbanaillinois.us

The original Bid plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Bid Submission Date: 02/03/2020 Time: 2:00 P.M. Central Time

Allowable Means for Transmitting Bids: printed hardcopy
Public Bid Opening Date: 02/03/2020
Time: 2:00 P.M. Central Time
Location for above: 400 S. Vine Street, Urbana, IL 61801

Vendors should be prepared to submit Vendor Representations, W-9, and Equal Opportunity documentation if selected.

CLOSED: Request for Proposals (1920-20): Up-fitting on F250 and Chevy Tahoe for Urbana Fire Department

Date: 
January 6, 2020 - 12:00am to January 20, 2020 - 5:00pm

CLOSED

Requesting Department: Fire Department
Contact Person: Division Chief Derrick Odle
Address: 400 South Vine Street, Urbana, Illinois 61801
Telephone No: (217) 722-0025
E-mail Address: daodle@urbanaillinois.us
The original post MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 01/20/2020   Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: 
Respondents to this RFP may submit electronic or hard copy responses. Electronically submitted proposals shall be sent to the above listed e-mail address with “RFP 1920-20: Up-fitting on F250 and Chevy Tahoe for UFD” listed in the subject line. Hard copy proposals must be submitted with a minimum of one original hardcopy clearly marked “RFP 1920-20: Up-fitting on F250 and Chevy Tahoe for UFD” and must be delivered to the Urbana Fire Department at 400 South Vine Street, Urbana, Illinois, 61801 by 5:00 PM local time on 01/20/2020.

CLOSED: Request for Proposals: Solid Wood Nightstands (Foreign Fire Insurance Board)

Date: 
December 26, 2019 - 5:00pm to December 31, 2019 - 5:00pm

CLOSED

The Urbana Foreign Fire Insurance Board is seeking proposals for the construction and delivery of solid wood nighstands. 

Proposals will be accepted until 5:00 p.m. on December 31, 2019 at the Urbana Fire Department, 400 S. Vine St., Urbana, IL 61801. 

Electronic proposals may be emailed to tlthomas@urbanaillinois.us up to and until the aforementioned deadline.