Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

CLOSED: Invitation to Bid: Fiber Optic Cable Installation (1920-02)

August 30, 2019 - 2:00pm


The following is sought:

The purpose of this work is to install fiber optic cable to connect the Landscape Recycling Center Ticket Booth to the Arbor Division Shop, and therefore to the rest of the City’s network for computer and phones service. The scope of work consists of:

  • installing new conduit and pull boxes;
  • pulling fiber optic cables;
  • splicing into the existing fiber network;
  • preparing fiber optic connections to the interior of the facility;
  • and testing of fiber optic cables inside the facility.

Requesting Department: Public Works
Contact Person: Scott R. Tess
Address: 706 Glover Ave. Urbana, IL 61802
Telephone No.: (217) 384-2381
E-Mail Address:
Date of Invitation Posted on City’s website: 8/6/2019
Date Published in News-Gazette: 8/8/2019

Please register with the link below to have documents emailed to you. 

CLOSED: Request for Proposals: Small-Scale Farming Opportunity (1920-01)

August 21, 2019 - 5:00pm

Request for Proposals Small-Scale Farming Opportunity City of Urbana


Click here to view the Request for Proposals document


The City of Urbana is seeking an agricultural tenant to lease the 6.99-acre site located at the intersection of Lincoln and Olympian Drives. The City will prioritize proposals for agricultural uses, which will benefit the community including but not limited to specialty crop production, value-added product development, and/or educational farms.

Property Details

Site Area: 6.99 Acres

Zoning: Agriculture Permitted By-Right

RFP Issuance Date: August 2nd, 2019

RFP Responses Due: August 21st, 2019

Closed - Request for Bids: 2019 Full Asphalt Patching Project (1819-26)

June 27, 2019 - 1:55pm


The Bid Documents may be examined and copies obtained at the office of the City Engineer, 706 South Glover Avenue, Urbana, Illinois 61802.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up. The bidder must submit evidence of current prequalification with the Illinois Department of Transportation.

Each bid shall be accompanied by a certified check, bank draft, bank cashier's check or bid bond acceptable to the Owner in an amount not less than five percent (5%) of the amount bid, payable without condition to the Owner as a guaranty that the Bidder, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal and the other Contract Document, and will furnish good and sufficient bond for the faithful performance of the work.

Closed - Request for Bids: Pavement Marking Project (1819-25)

June 27, 2019 - 10:00am


The City of Urbana is accepting sealed proposals for the furnishing or delivering & installing materials required in the construction/maintenance for the 2019 Pavement Marking Project (Solicitation 1819-25).

Bids will be received and at that time publicly opened and read at the office of City Engineer, 706 South Glover, Urbana, Illinois 61802 until 10:00 AM on June 27, 2019.

Closed - Request for Quotes: UPD Ammunition

June 13, 2019 - 5:00pm


Deadline for quotes is 5:00 pm June 13, 2019. The quotes will be valid for two (2) years, beginning June 14, 2019.

Specifics/requirements are listed below:

  • Ammo must be factory new – no reloads.
  • Price per 1000 rounds of .45 ACP ammunition, 230 grain FMJ
  • Price per 1000 rounds of .40 S&W ammunition, 180 grain FMJ
  • Price per 1000 rounds of 9mm ammunition, 124 grain FMJ
  • Price per 1000 rounds of 5.56mm ammunition, 55 grain FMJ
  • Shipping and/or delivery costs per 1000 rounds, or flat rate.
  • Ability to fill order with in-stock ammunition within 14 days of order (no back orders). Please note an order will be placed shortly after the deadline.

Please submit all quotes and questions by email to the below contact person.


Sgt. Andy Hewkin
Urbana Police Department