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Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED Invitation to Bid #2223-10 Landfill Vegetation Maintenance Services

Submitted by ScottT on September 14, 2022 - 9:37am
Date: 
September 14, 2022 - 10:30am to September 19, 2022 - 2:00pm

Summary: The City and the Champaign-Urbana Solid Waste Disposal System (CUSWDS) is seeking services for rough cut or bush hog mowing and silt fence removal at the closed CUSWDS Landfill located 901 N. Smith Rd. Urbana, IL  61802.

The Bid Document is attached below.

CLOSED-Invitation to Bid Section 22-00657-ST Pavement Marking 2022 (Solicitation 2223-11)

Submitted by LorriannaB on August 24, 2022 - 8:27am

Sealed BIDS for the construction of Pavement Marking 2022 (Section 22-00657-00-ST) including: paint pavement marking lines and modified urethane pavement marking symbols at various locations, that will be received by the City of Urbana at the Public Works Department, 706 South Glover, Urbana, Illinois 61802 until 2:00 PM prevailing time on Wednesday, September 7, 2022 and publicly opened and read aloud at said office.

 

The plans and proposals are each a call for bids containing all requirements governing the letting and performance of the particular contract including but not limited to any applicable requirements for the payment of prevailing rates of wages for labor as required by law. Any questions regarding individual plans and proposals should be directed to the City of Urbana Public Works Department.

CLOSED- Invitation to Bid Section 22-00656-00-SC, Bituminous Surface Treatment 2022 (Solicitation 2223-08)

Submitted by LorriannaB on August 17, 2022 - 10:02am

Sealed BIDS for the construction of Bituminous Surface Treatment 2022 (Section 22-00656-00-SC) including: bituminous surface treatment (preventative maintenance) with crushed steel slag, that will be received by the City of Urbana at the Public Works Department, 706 South Glover, Urbana, Illinois 61802 until 2:15 PM prevailing time on Wednesday, August 31, 2022 and publicly opened and read aloud at said office.

CLOSED- Invitation to Bid Section 22-00650-00-PP, Pavement Patching 2022 (Solicitation 2223-07)

Submitted by LorriannaB on August 17, 2022 - 9:31am

Sealed BIDS for the construction of Pavement Patching 2022 (Section 22-00650-00-PP) including: class B concrete patching on Race Street from Windsor Road to Florida Avenue, that will be received by the City of Urbana at the Public Works Department, 706 South Glover, Urbana, Illinois 61802 until 2:00 PM prevailing time on Wednesday, August 31, 2022 and publicly opened and read aloud at said office.

The plans and proposals are each a call for bids containing all requirements governing the letting and performance of the particular contract including but not limited to any applicable requirements for the payment of prevailing rates of wages for labor as required by law. Any questions regarding individual plans and proposals should be directed to the City of Urbana Public Works Department. All bidders are required to provide evidence of current prequalification with the Illinois Department of Transportation.

Each proposal shall be accompanied by a bid bond according to BLRS Special Provision for Bidding Requirements and Conditions for Material Proposals.

CLOSED - Request for Proposals: Community Safety Review (Solicitation# 2223-05)

Submitted by WillK on August 8, 2022 - 11:24am

THIS POSTING HAS CLOSED. 

 

The City of Urbana is seeking proposals from qualified firms to provide a detailed review of the methods for providing services related to community safety. The intent is to reconsider the traditional roles of public safety departments (specifically, police and fire) as well as other departments, as appropriate. The goal is to promote community safety and well-being in ways that minimize harm related to race, poverty, and other social factors.

 

The selected firm will have the qualifications and staff resources necessary to perform an analysis of existing conditions, research alternative models, prepare a cost analysis, and develop a transition plan. The successful firm will provide services for the City of Urbana as outlined under Scope of Services in the attached RFP document. The City is looking for a team that has expertise in both traditional public safety reviews as well as an innovative approaches to assist the City in developing locally-tailored recommendations gives operational needs, financial constraints, and multi-jurisdictional collaboration.