Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed: RFP #1516-03 Mechanical, Electrical, Plumbing, and Engineering Services

October 22, 2015 - 3:00pm


The City of Urbana is seeking proposals from a qualified Consultant Service to assist Facilities Management staff in the evaluation of the condition of electrical, mechanical, and plumbing systems at various municipal facilities and to prepare and administer project management services during any approved replacement program.

Proposals will be accepted at the Public Works Department, 706 South Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Proposals deadline is October 22, 2015 at 3:00 pm.

Questions about this project and requests to visit the site should be directed to Mr. Vince Gustafson, Public Facilities Supervisor, at (217) 384-2342 or

Closed: BID #1415-08 Fire Station Roof Replacement

April 21, 2015 - 2:00pm


Bids will be received at the Office of the Director of Public Works, City of Urbana, Illinois, for Fire Station Roof Replacement at 400 South Vine Street, Urbana, Illinois.

Specifications and further instructions may be obtained from the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802, or can be downloaded in PDF form below.

*Closed* Request For Proposal 1415-09 Rain Barrel Compost Bin Semi-Truck Sale *Closed*

March 13, 2015 - 2:00pm

The City of Urbana, Environmental Sustainability Division, is seeking bids for a Rain Barrel Compost Bin Semi-Truck Sale.

If your company is interested in performing these services, you must respond to this Request by 2:00 p.m. Central time on Friday March 13, 2015.

Please see the Request for Proposal attached below.