Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

CLOSED: Invitation to Bid: Street Can Waste Collection Services

CLOSED

Location                              Container, #                 Frequency             1 Year Annual Totals

1a) Downtown(Apr.- Oct.)     36 gal (40)                   2/week                 $_______________

1b) Downtown (Nov.- Mar.)   36 gal (40)                   1/week                 $_______________

2) S. Philo Rd.                       35 gal (6)                     1/week                 $_______________

3) Market (May - Nov.)          90 gal (6)                     1/week                $_______________

ONE YEAR ANNUAL TOTAL        $_______________

SUMMARY AND SPECIFICATIONS

1. Summary: The City is seeking services for collection and disposal of municipal solid waste from City of Urbana street cans.

2. Specifications:

a. The materials to be collected shall be municipal waste as defined herein.

Request for Proposal: Classification and Compensation Study Services (1920-14)

Date: 
November 8, 2019 - 4:00pm

Requesting Division: Human Resource
Contact Person: Todd Rent
Address: 400 South Vine Street
Telephone No.: (217) 384-2451
E-mail Address: terent@urbanaillinois.us

The City of Urbana is seeking qualified and experienced human resource consulting firm to conduct a one-time classification and compensation study of non-bargaining unit positions.

Please register using the link below to have documents emailed to you.

Classification and Compensation Study Contact Form

Proposals will be received at the Human Resource Division - Human Resource Director, City of Urbana, Illinois through 4:00 P.M. on Friday, November 8, 2019.

The City reserves the right to reject any or all proposals and to waive irregularities or technicalities,

CLOSED: Invitation to Bid: Oils and Lubricants for City Fleet (1920-12)

Date: 
October 11, 2019 - 8:00am to November 5, 2019 - 2:00pm

CLOSED

Requesting Department: Urbana Public Works
Contact Person: Barb Stiehl
Address: 706 South Glover Avenue
Telephone No.: (217) 384-2342
E-mail Address: blstiehl@urbanaillinois.us

The City of Urbana, Illinois seeks bids from qualified vendors for the supply and delivery of the City's annual requirement for virgin lubricating oils to be used in its City Fleet.

Please register using the link below to have documents emailed to you.

Oils and Lubricants for City Fleet Contact Form

Sealed hardcopy bids MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration.

Bid Submission Date: 11/05/2019   Time: 2:00 P.M. Central

CLOSED: Request for Proposal: Self Contained Breathing Apparatus (SCBA) Cylinders (1920-11)

Date: 
October 21, 2019 - 5:00pm

CLOSED

Requesting Department: Fire Department
Contact Person: DC Kyle Hensch
Address: 400 South Vine Street, Urbana, Illinois 61801
Telephone No.: (217) 384-2420
E-Mail Address: kdhensch@urbanaillinois.us

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 10/21/2019 Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Respondents to this RFP may submit electronic or hard copy responses. Electronically submitted proposals shall be sent to the above listed e-mail address with “RFP – SCBA Cylinders” listed in the subject line. Hard copy proposals must be submitted with a minimum of one original hardcopy clearly marked “RFP – SCBA Cylinders” and must be delivered to the Urbana Fire Department at 400 South Vine Street, Urbana, Illinois, 61801 by 5:00 PM local time on 10/21/2019.

CLOSED - Invitation to Bid: Street Can Waste Collection Services (1920-10)

CLOSED

The following is sought: Facilities and Street Can Waste Collection Services

Requesting Department: Public Works
Contact Person: Scott R. Tess
Address: 706 Glover Ave. Urbana, IL 61802
Telephone No.: (217) 384-2381
E-Mail Address: srtess@urbanaillinois.us
Date of Invitation Posted on City’s website: 10/3/2019
Date Published in News-Gazette: 10/6/2019

The original Bid plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Bid Submission Date: 10/9/2019 Time: 2:00 P.M. Central Time