Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

Request for Proposals: Replacement Lightbar (Fire Apparatus)

Date: 
June 28, 2018 - 5:00pm

The Urbana Fire Department is seeking proposals for a replacement lightbar and associated parts. Please see the attached Request for details.

Proposals will be received until 5:00 p.m. on June 28, 2018.

Questions regarding this RFP should be addressed, in writing, to Division Chief Kyle Hensch at kdhensch@urbanaillinois.us.

Request for Bid: Force Main Cleaning

Date: 
July 6, 2018 - 2:30pm

The City of Urbana will receive proposals to provide for 2,404 feet of 2-inch diameter force main cleaning.

The proposal document may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL, 61802.

Proposals will be received until 2:30 p.m. on July 6, 2018, at which time the proposals will be opened and the names and bids of the Proposers read publicly.

The City reserves the right to reject any or all proposals, and to waive irregularities or technicalities.

Request for Letters of Interest: Professional Services for 2018-2020 Supplemental Engineering

Date: 
June 22, 2018 - 4:00pm

The City is seeking Letters of Interest to provide the City of Urbana with professional services to supplement City engineering staff with an engineering services consultant.

Professional services will include but not be limited to surveying, design engineering and construction observation of publicly maintained infrastructure such as but not limited to roadways, bridges and parking lots on an as-needed basis.

The Request for Letters of Interest may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL. 61802.

All Letters of Interest must be received no later than 4:00 p.m., Friday, June 22, 2018.

Request for Letters of Interest - Professional Services for 2018-2021 Pavement Management

Date: 
June 22, 2018 - 4:00pm

The City is seeking Letters of Interest to provide the City of Urbana with professional services related to pavement management.

Professional services will include but not be limited to:

  • establishing a pavement management system,
  • performing annual pavement condition inspections utilizing high-resolution video processing equipment,
  • providing Pavement Condition Index (PCI) scores for City streets,
  • incorporating this information into the City’s Graphic Information System (GIS) system,
  • providing necessary information to comply with Governmental Accounting Standards Board (GASB) requirements on an annual basis.

The Request for Letters of Interest may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL. 61802.

All Letters of Interest must be received no later than 4:00 p.m., Friday, June 22, 2018.

Request for Letters of Interest - Professional Services for 2018-2020 Pavement Analysis

Date: 
June 22, 2018 - 4:00pm

The City is seeking Letters of Interest to provide the City of Urbana with professional services related to pavement analysis on a project level basis.

Professional services will include but not be limited to performing pavement analysis for publicly maintained roadways including arterial, collector and local streets and parking lots on an as-needed basis.

The Request for Letters of Interest may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL. 61802.

All Letters of Interest must be received no later than 4:00 p.m., Friday, June 22, 2018.