Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

CLOSED: Request for Proposals (1920-20): Up-fitting on F250 and Chevy Tahoe for Urbana Fire Department

Date: 
January 6, 2020 - 12:00am to January 20, 2020 - 5:00pm

CLOSED

Requesting Department: Fire Department
Contact Person: Division Chief Derrick Odle
Address: 400 South Vine Street, Urbana, Illinois 61801
Telephone No: (217) 722-0025
E-mail Address: daodle@urbanaillinois.us
The original post MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 01/20/2020   Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: 
Respondents to this RFP may submit electronic or hard copy responses. Electronically submitted proposals shall be sent to the above listed e-mail address with “RFP 1920-20: Up-fitting on F250 and Chevy Tahoe for UFD” listed in the subject line. Hard copy proposals must be submitted with a minimum of one original hardcopy clearly marked “RFP 1920-20: Up-fitting on F250 and Chevy Tahoe for UFD” and must be delivered to the Urbana Fire Department at 400 South Vine Street, Urbana, Illinois, 61801 by 5:00 PM local time on 01/20/2020.

CLOSED: Request for Proposals: Solid Wood Nightstands (Foreign Fire Insurance Board)

Date: 
December 26, 2019 - 5:00pm to December 31, 2019 - 5:00pm

CLOSED

The Urbana Foreign Fire Insurance Board is seeking proposals for the construction and delivery of solid wood nighstands. 

Proposals will be accepted until 5:00 p.m. on December 31, 2019 at the Urbana Fire Department, 400 S. Vine St., Urbana, IL 61801. 

Electronic proposals may be emailed to tlthomas@urbanaillinois.us up to and until the aforementioned deadline. 

Request for Proposal - Police Sergeant Promotional Testing (1920-19)

Date: 
January 24, 2020 - 4:00pm

Requesting Department: Police Department
Contact Person: Richard Surles, Deputy Chief of Police
Address: 400 S. Vine St. Urbana, IL 61801
Telephone No.: (217) 384-2371
E-mail Address: surlesrh@urbanaillinois.us

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Schedule of Critical Dates:
Last Day to Submit Provider Questions: Friday, 01/17/2020
Proposal Submission Date: 01/24/2020 Time: 4:00 P.M. Central Time

The purpose of this request for proposals is to select a qualified professional vendor to develop, validate, administer, and score assessment centers and/or a written examination for the promotional testing of Sergeant in the Police Department, per the specifications attached. The selected vendor will also analyze test results and provide final results.

CLOSED: Request for Proposals: 2020 Ford F250 (1920-18)

Date: 
December 9, 2019 - 8:00am to December 23, 2019 - 5:00pm

CLOSED

Requesting Department: Fire Department
Contact Person: DC Derrick Odle
Address: 400 South Vine Street, Urbana, Illinois 61801
Telephone No.: (217) 384-2420
E-mail Address: daodle@urbanaillinois.us

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 12/23/2019 Time: 5:00 P.M. Central Time