Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Request for Bid: Nuisance Refuse Abatement Service

July 19, 2013 - 1:00pm

The City of Urbana, Environmental Management Division, is seeking bids for removal of refuse and debris from properties that have failed to comply with City nuisance ordinances.  If your company is interested in performing these services, you must submit a completed Pricing Worksheet Nuisance Refuse Abatement 2013 Application with supplemental information before 1:00 p.m. prevailing time on Friday, July 19, 2013 to 706 S. Glover Ave., Urbana, IL  61802.

Questions may be directed to Jason Arrasmith (217) 384-2416.

Invitation to Bid: Self-Contained Breathing Apparatus - CLOSED

May 28, 2013 - 2:00pm


Sealed bids will be received by the City of Urbana until 2:00 p.m., local time, on May 28, 2013, in the Office of the Fire Chief, 400 South Vine Street, Urbana, Illinois, and then publicly opened and read for furnishing the following:


More information and bid specifications are available in the files below.

Invitation to Bid: Computer Purchase - CLOSED

April 15, 2013 - 12:00pm

The bid request is now closed.

The City of Urbana is accepting bids to purchase the following item(s). All item(s) must be new, not used or reconditioned.

Items: 75 – 3.4 Ghz Intel Core i5 Computers as specified below.

The computers must be Windows 7 x64 compatible with Windows Install DVD, driver CD/DVD for all components and be FCC 'B' certified. Attached are instructions to bidders, the City's Equal Employment Opportunity (E.E.O.) Workforce Statistics Form, Purchasing Certification Form and itemized listings of the minimum specifications for the equipment that the City wishes to acquire.

Bids will be received until 12:00 noon, Monday, April 15, 2013.

Please, send all bids to:

City of Urbana
Shawn C. Fluno
Information Service
BID # PC130415
400 South Vine Street
Urbana, Illinois 61801

- or -

Send as a PDF attachment with the BID # PC130415 in the Subject of an email to:

Bid #1213-06 Hydrostatic Skid Steer Loader

March 6, 2013 - 10:30am

Bids will be received at the Office of the Director of Public Works, City of Urbana, Illinois, for: One (1) Hydrostatic Skid Steer Loader through 10:30 A.M., Wednesday, March 6, 2013, and at said time the bids shall be opened and read publicly.

Specifications may be obtained from the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802 or in the file attachment below. The City reserves the right to reject any or all bids and to waive irregularities or technicalities.


RFP #1213-05 Parking Lot Snow Plowing

November 5, 2012 - 3:00pm

Proposals will be received at the Office of the Director of Public Works for RFP #1213-05 Parking Lot Snow Plowing through 3:00 P.M., Monday, November 5, 2012.  At said time the proposals shall be opened and read publicly.

The City reserves the right to reject any or all proposals and to waive irregularities or technicalities.