Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

CLOSED - Invitation to Bid: Rain Barrel and Compost Sale (Solicitation 2021-16)

April 9, 2021 - 2:00pm


The City of Urbana is seeking bids from qualified vendors to provide one day sale of rain barrels and compost bins.

Requesting Department: Public Works
Contact Person: Scott R Tess
Address: 706 S Glover Ave., Urbana, IL 61802
Phone: 217-384-2381
E-mail address:

Sealed bids will be received at the above address up to 2 p.m. Central Time on April 9, 2021, at said time the bids shall be opened and read publicly.

Register below to receive the bid documents and specifications, and any subsequent addenda.

Rain Barrel and Compost Bin Sale Vendor Registration Form

CLOSED - Invitation to Bid - Solicitation #2021-14 Helmets, Masks and Carriers for Police Department

January 22, 2021 - 1:45pm to February 4, 2021 - 2:00pm

Replacement of the current inventory of twelve (12) police riot helmets, three (3) police ballistic helmets, twelve (12) gas masks and carriers (15) for all.  

Bids Due:  2:00 p.m. February 4, 2021

Contact Person:  Lt. Jason Norton, 217-384-2358,

Complete Invitation to Bid attached.  

CLOSED - Request for Quotes: Postcard Mailing to Residents (#2021-15)

January 21, 2021 - 1:00pm to February 5, 2021 - 5:00pm


Request for Quotes Comprehensive Plan Postcards, January 21, 2021

Quotes for the following item(s) or service are sought:

A 6" X 8.5" post card mailing to all City of Urbana residents using camera ready artwork provided by the City of Urbana and including postage.

Requesting Department:Executive

Attention: Andrea Ruedi, 706 South Glover Avenue, Urbana, IL 61802, 217-402-3678

The original plus one (1) copy of your proposal(s) MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

PROPOSAL DUE DATE: February 5, 2021

CLOSED - Request for Proposal: Grant writing services for SAFER Grant (#2021-13)

January 15, 2021 - 9:38am to February 2, 2021 - 5:00pm


The Urbana Fire Department is seeking Grant writing services for the SAFER Grant.

The Proposal must be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date EXTENDED: 2/2/2021

Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Electronic or Printed

CLOSED - Invitation to Bid: Philo Rd. and Boneyard Crossing Maintenance (#2021-11)


Sealed bids will be received at the Urbana Public Works Department for Solicitation #2021-11, Philo Rd. and Boneyard Crossing Maintenance

The City of Urbana, Illinois seeks bids from qualified contractors to provide all supervision, labor, tools and equipment, which will include watering, weeding, fertilizing, mulching, graffiti removal and maintaining landscape areas within the publicright-of-ways along Philo Road from Colorado Avenue to Florida Avenue and Boneyard Crossing from Griggs Street to Broadway Avenue. The successful respondent shall provide the necessary equipment and personnel to perform the services in a professional manner consistent with customs and practices in the industry.

If you haven't already done so, please register below to receive bid documents and specifications.

Philo Rd & Boneyard Creek Maintenance Contact Form

Bids will be received through 1:30 PM, Thursday January 28, 2021, and at said time, the bids shall be opened and read publicly.