Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

Closed: Request for Bids: Smith Road Sanitary Sewer Extension

Date: 
November 28, 2017 - 1:55pm

CLOSED

Sealed BIDS for the construction of the Smith Road Sanitary Sewer Extension (City Section 17-00589-00-SR) including:

  • construction of new 8-inch sanitary sewer main with manholes and service connections;
  • pavement patching;
  • and other incidental work

will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Tuesday, November 28, 2017 and publicly opened and read aloud at 2:00 p.m. at said office.

The Bid Documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up.

CLOSED: Request for Proposals (RFP) for Power7 Maintenance Entitlement

Date: 
November 17, 2017 - 2:00pm

CLOSED

The City of Urbana relies on an IBM Power7 server for many critical systems.  “Power7” is the model name of the City’s current IBM server, and more information can be found on it here: https://www.ibm.com/support/knowledgecenter/en/POWER7/p7hdx/POWER7welcome.htm

The City would like to purchase three more years of software and hardware maintenance entitlement on our existing Power7 machines.   The City’s current IBM ServiceElite Entitlement Verification expires December 20, 2017.   The new term will last for three (3) years, beginning December 21, 2017.

The due date for Proposals is Friday, November 17, 2017 at 2:00 PM CT.

The City is asking anyone who wants to receive the RFP to register through this webform: http://www.urbanaillinois.us/node/6793   The purpose of collecting registration information is so that we can properly notify all recipients of addenda and answers to submitted questions.

 

Closed: Request for Proposals: 2018-19 Pavement Coring Services

Date: 
October 27, 2017 - 1:55pm

CLOSED

Pavement Coring will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:55 P.M. prevailing time on Friday, October 27, 2017 and publicly opened and read aloud at 2:00 P.M. at said office.

The Proposal Documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802.

All consultants are required to provide experience statements or other prequalification documents to show satisfactory evidence of the consultant’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up.

This contract will be awarded to the lowest responsive and responsible consultant considering conformity with the terms and conditions established by the City of Urbana in the proposal and contract documents. The City of Urbana reserves the right to determine responsibility at the time of award, to reject any or all proposals, to re-advertise the proposed improvement, and to waive technicalities.

Closed: Request for Proposals - Residential and Multifamily Recycling - RFP #1718-07

Date: 
November 3, 2017 - 2:00pm

CLOSED

The City of Urbana is seeking proposals, for the RESIDENTIAL AND MULTIFAMILY RECYCLING COLLECTION AND PROCESSING SERVICES  to determine the cost for providing professional services for both collection and processing of recyclable materials to residential and multifamily dwellings within the City.   

Scope of project may be examined, and copies obtained, at the Urbana Public Works Department, 706 South Glover Avenue, Urbana, Illinois, 61802. 

Sealed submissions must be received at the Urbana Public Works Department, 706 South Glover Avenue, Urbana, Illinois, 61802, by no later than 2:00 p.m. Central Time on November 3, 2017.

 

DATED this 9th day of October, 2017

William R. Gray
Director of Public Works
217-384-2342
706 S. Glover St
Urbana, IL 61802

Closed: Request for Bids: Vine Street Resurfacing Project

Date: 
September 15, 2017 - 1:55pm

CLOSED

Sealed BIDS for the construction of the Vine Street Resurfacing Project (City Section 17-00588-00-RS) including: hot-mix asphalt mainline; hot-mix asphalt surface removal; pavement patching; curb and gutter removal and replacement; sidewalk curb ramp removal and replacement; and other incidental work will be received by the City of Urbana at the office of the Director of Public Works, 706 Glover Avenue, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Friday, September 15th, 2017 and publicly opened and read aloud at 2:00 p.m. at said office. 

The Bid Documents may be examined and copies obtained at the office of the Director of Public Works, 706 Glover Avenue, Urbana, Illinois 61802.

Bid details are listed in the file below.