Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

Closed - Request for Bid: 2018 Brick Sidewalk Repair Project (1819-04)

Date: 
September 12, 2018 - 2:00pm

Closed

Sealed BIDS will be received until 2:00 P.M. prevailing time on September 12, 2018 and opened and read aloud publicly at 2:02 P.M. prevailing time on September 12, 2018 at the office of the City Engineer, 706 South Glover, Urbana, Illinois, 61802 for the 2018 BRICK SIDEWALK REPAIR PROJECT (City Section 17-00591-00-SW) furnishing of all materials, equipment and labor necessary to complete the removal and resetting of brick sidewalk pavers, palletizing of brick pavers, aggregate base course, grading and seeding, concrete sidewalk removal, traffic control and all other work related to the completion of the project as indicated by the plan and specifications and as directed by the ENGINEER or Designee. All of the sidewalks under this project belong to the City of Urbana.

Each BID must be accompanied by a BID BOND payable to the City of Urbana in the amount of five percent of the total amount of the BID. The Bid Bond of the three lowest bidders for the CONTRACT will be held until receipt of a signed CONTRACT and CONTRACT BOND. All other BID BONDS will be returned after comparison of the BIDS.

Closed - Request for Proposals: Fire Department Vehicle Exhaust Removal System

Date: 
September 18, 2018 - 2:30pm

Closed

  • Fire Station #1 (400 South Vine Street)
  • Fire Station #2 (2103 Philo Road)
  • Fire Station #3 (1407 North Lincoln Avenue) in Urbana, Illinois.

Proposals will be accepted at the Public Works Department, 706 South Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Proposals will be accepted up to and no later than 2:30 CST p.m., Tuesday, September 18th , 2018 and at said time shall be opened and read publicly.

All Proposers must register through the Vendor Contact Form in order to receive proposal documents. 

The City of Urbana reserves the right to reject any or all proposals, and to waive irregularities or technicalities based on the City’s determination of its best interests.

Closed - Request for Proposals: Telecommunications System Consultant

Date: 
September 14, 2018 - 2:00pm

Closed

The City of Urbana (IL) requests consulting services for a telecommunications system replacement at 10 City buildings. (Solicitation #1819-03)

The consultant will:

  • analyze City telecommunication needs,
  • write specifications for a future Request to procure the equipment and installation, 
  • provide input on the proposals received for that future Request.

All Proposers must register through the Vendor Contact Form in order to receive proposal documents.

The original Proposal MUST be submitted to the Requesting Department at or before September 14, 2018 at 2:00 P.M. Central Time to receive full consideration.

The City reserves the right to waive technicalities or to accept or reject any proposal or combination of proposals based upon the City’s determination of its best interest.

If you would like to receive e-mail notification when new procurements are posted by the City, please sign up for the mailing list here: http://eepurl.com/di4k75

Closed - Request for Quotes: Tactical Vests

Date: 
August 23, 2018 - 5:00pm

Closed

The Urbana Police Department is seeking quotes for new tactical vests. The specific vests and components listed below are not interchangeable with any other brand or manufacturer. Measuring/sizing will be completed at the Urbana Police Department by vendor. Only quotes for the complete list of specific items will be accepted.

  • Torc carrier w/Razor IIIA ballistics
  • Yoke & collar assembly, includes throat protector, in Vortex IIIA
  • Lower abdomen protector w/Vortex IIIA
  • Structured deltoid protectors (set of 2) w/Vortex IIIA
  • Cobra buckle cummerbund (right or left side)
  • Zipper admin accessory
  • ID tags w/Police, front and rear
  • Quantity: seven (7)

Quotes are due to Lt. Jason Norton, nortonjd@urbanaillinois.us, no later than Thursday, August 23, 2018 at 5:00 p.m. (Central). If you have any questions, please contact Lt. Norton by email or phone, (217) 384-2320.

Closed - Request for Proposals: Employee Assistance Program Services

Date: 
September 7, 2018 - 4:00pm

Closed

The City is seeking proposals from qualified firms for Employee Assistance Program (“EAP”) services. The City’s EAP program is intended to help employees and their household members deal with personal problems such as alcoholism/substance abuse, family difficulties, stress, monetary/financial problems, legal troubles, family violence and other personal difficulties that might adversely impact their work performance, health, and well-being.

Please be sure to read the entire RFP for specific requirements, details, and other important information!

Deadlines

  • Questions regarding this request for proposals: August 31, 2018 at 4:00 CST. 
  • To submit proposals: September 7 at 4:00 p.m. CST.