Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

CLOSED - Invitation to Bid: Kinch Street Intersection Lighting Project (1920-28)

CLOSED

Requesting Department: Public Works Department
Contact Person: Barb Stiehl
Address: 706 South Glover Avenue
Telephone No.: (217) 384-2342
E-Mail Address: blstiehl@urbanaillinois.us

Sealed BIDS for the construction of the Kinch Street Intersection Lighting Project (City Section 19-00626-00-LT) including: installation of 15 new street lights and approximately 2,600 linear feet of underground electrical conduit and other incidental work and appurtenances will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Friday, March 20, 2020 and publicly opened and read aloud at 2:00 p.m. at said office.

CLOSED: Invitation to Bid: Tree Purchase for the City (1920-25)

CLOSED

Requesting Department: Public Works Department
Contact Person: Barb Stiehl
Address: 706 South Glover Avenue
Telephone No.: (217) 384-2342
E-Mail Address: blstiehl@urbanaillinois.us

The City of Urbana, Public Works Department, Arbor Division is seeking bids for the purchase of trees that are between 1.25" to 1.5" caliper for its Spring 2020 planting program. The trees can be either balled/burlaped, container or in ground fabric bag stock.

Please register below to receive the bid documents and subsequent addenda.

Tree Purchase Contact Form

CLOSED - Request for Proposals: Scheduling and Timekeeping Software (1920-26)

CLOSED

Requesting Department: Executive Department
Contact Person: Sanford Hess, City of Urbana, IT Director
Address: 400 South Vine Street, Urbana, IL 61801
Telephone No.: (217) 384-2354
E-Mail Address: sfhess@urbanaillinois.us

Bid Submission Deadline: March 31, 2020 Time: 5:00 P.M. Central Time

The City of Urbana seeks a software program for employee worktime processes.

Please register below to receive the bid documents and subsequent addenda.

Scheduling and Timekeeping Software Contact Form

CLOSED - Invitation to Bid: Rain Barrel and Compost Bin Sale

CLOSED

Requesting Department: Urbana Public Works
Contact Person: Scott R. Tess
Address: 706 Glover Avenue
Telephone Number: (217) 384-2381
E-Mail Address: srtess@urbanaillinois.us

The City is seeking bids from qualified vendors to provide a one day bulk sale of compost bins and rain barrels.

Sealed hardcopy bids MUST be submitted to the Requesting Department at or before the date and time specified in the Invitation attached below to receive full consideration.

Bid Submission Deadline: March 2, 2020        Time: 2:00 P.M. Central Time

CLOSED: Invitation to Bid: Oils and Lubricants for City Fleet (1920-24)

Date: 
February 7, 2020 - 8:00am to March 3, 2020 - 2:00pm

CLOSED

Requesting Department: Urbana Public Works
Contact Person: Barb Stiehl
Address: 706 South Glover Avenue
Telephone: (217) 384-2342
E-Mail Address: blstiehl@urbanaillinois.us

Bid Submission Deadline: March 3, 2020    Time: 2:00 P.M. Central Time

The City is seeking bids from qualified vendors for supply and delivery of the City's annual requirement for virgin lubricating oils to be used in its City Fleet. These purchases are made in bulk 55-gallon drums, 5-gallon lots, and case lots of quart bottles. All oils must meet the minimum specifications or latest revision of A.P.I. service classification for each specified product. Any deviation and deletions from these published specifications must be outlined and attached.

Please register through the link below to have bid documents emailed to you.

Oils and Lubricants for City Fleet Contact Form