Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Illinois statutes (820 ILCS 130/1 et seq.) require all public bodies every year during the month of June to establish prevailing wage rates for laborers, mechanics, and other workers under contract for public works projects. By Resolution, the City of Urbana and Cunningham Township use wages as determined by the Illinois Department of Labor (IDOL). The 2018 resolutions are RESOLUTION NO. 2018-6-024R and RESOLUTION NO. T-2018-06-007R respectively.

All contractors on City of Urbana public works projects and are required to pay at least this wage to employees utilized on those projects. The Illinois Department of Labor’s most recent prevailing wage rates were published an August 31, 2017 with an effective date of September 1, 2017.

Further, should IDOL change the prevailing wages for Champaign County, the amended wage rates apply.

Closed - Request for Quotes: UPD Ammunition

June 13, 2019 - 5:00pm


Deadline for quotes is 5:00 pm June 13, 2019. The quotes will be valid for two (2) years, beginning June 14, 2019.

Specifics/requirements are listed below:

  • Ammo must be factory new – no reloads.
  • Price per 1000 rounds of .45 ACP ammunition, 230 grain FMJ
  • Price per 1000 rounds of .40 S&W ammunition, 180 grain FMJ
  • Price per 1000 rounds of 9mm ammunition, 124 grain FMJ
  • Price per 1000 rounds of 5.56mm ammunition, 55 grain FMJ
  • Shipping and/or delivery costs per 1000 rounds, or flat rate.
  • Ability to fill order with in-stock ammunition within 14 days of order (no back orders). Please note an order will be placed shortly after the deadline.

Please submit all quotes and questions by email to the below contact person.


Sgt. Andy Hewkin
Urbana Police Department

Closed - Request for Bids: Bituminous Surface Treatment Project (1819-23)

June 20, 2019 - 9:00am


The City of Urbana is accepting sealed proposals for the furnishing or delivering & installing materials required in the construction/maintenance for the 2019 Bituminous Surface Treatment Project (Solicitation 1819-23).

Bids will be received and at that time publicly opened and read at the office of City Engineer, 706 South Glover, Urbana, Illinois 61802 until 9:00 AM on June 20, 2019.

Closed - Request for Quotes: UPD Firing Range Mowing and Weed Control

June 18, 2019 - 5:00pm


The Urbana Police Department is seeking a vendor to mow, trim, and occasionally spray for weeds (as needed) at the Urbana Police Department Shooting Range facilities near the Landscape Recycling Center in Urbana. Weed control will be needed in the large pea gravel shooting pit and the gravel parking lot. The area to be mowed is the entire area inside the chain link fence and an area along the west side of the classroom building approximately 30 x 150 ft. (See attached photos)

Deadline for quotes is 5:00 pm June 18, 2019. The contract is for 2 years, beginning July 1, 2019.

Mowing will be required only on an as-needed basis.

Closed - Request for Bids: Urbana Free Library Custodial & Maintenance Contract Services

June 21, 2019 - 2:00pm


Sealed bids will be due to The Urbana Free Library on June 21, 2019, at 2:00 p.m.

Allowable means for transmitting proposals: hardcopy only.

There will be a mandatory pre-bid meeting on June 14, 2019, at 2:00 p.m.; and a mandatory site inspection on June 14, 2019, at 2:30 p.m.

Locations for above:

Administrative Offices
The Urbana Free Library
210 W. Green St.
Urbana, Illinois 61801

The bid documents may be examined and copies obtained, Monday-Friday, 10:00 a.m.-6:00 p.m. at the Archives on the second floor of The Urbana Free Library, 210 West Green Street, Urbana, Illinois 61801.

Closed - Request for Quotes: Veritas Maintenance Renewal

June 13, 2019 - 12:00pm


The City of Urbana, Information Technology Division, is seeking quotes for the purchase of renewal of Veritas Backup Exec and DLO maintenance and new Backup Exec clients.

Responders must submit a completed quote by 12:00 PM (NOON) JUNE 13, 2019.

Contact Person:

Shawn Fluno, Network Administrator
Information Technology
City of Urbana, Illinois 61801
(217) 384-2347

Please download quote specifications below.

The City reserves the right to determine the acceptability or unacceptability of any and all quotes.